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About Everest
Everest is on a mission to revolutionize executive support services by integrating advanced technology with a personal touch. We empower leaders to maximize their potential while reclaiming valuable time, fostering productivity, balance, and lasting success. As a fast-growing startup dedicated to supporting a diverse range of clients, our mission is to streamline day-to-day tasks to enable clients to focus on their core business goals. Ready to reach new heights with us?
About The Role
The Senior Executive Assistant at Everest plays a crucial role in managing client relationships, ensuring high-quality support and proactive solutions. In this role you will not only manage executive-level clients but also mentor a team of Administrative and Executive Assistants.
Core Qualities:
● Relationship Builder: Foster strong client relationships, understanding unique needs and providing tailored solutions.
● Autonomous Problem Solver: Proactively address client concerns and ensure seamless communication between stakeholders.
● Project Leader: Lead high-profile projects, coordinating across teams to meet deadlines and exceed expectations.
● Mentorship: Track record of successfully guiding, developing, and motivating team members, ensuring top-tier performance and growth.
Responsibilities:
● Client Management & Strategic Support: Act as a trusted partner to senior-level clients, overseeing complex calendars, prioritizing tasks, and providing strategic guidance. Manage high-volume inboxes, compose critical correspondence, and coordinate cross-functional projects with minimal oversight.
● Mentorship & Team Leadership: Lead and mentor Administrative and Executive Assistants, providing guidance on best practices, professional development, and performance feedback. Establish team standards and workflows, fostering a culture of continuous improvement, collaboration, and accountability.
● Communication: Excellent written and verbal communication skills, with the ability to influence, negotiate, and navigate challenging conversations diplomatically. Handle sensitive information with the utmost discretion, ensuring compliance with data protection and confidentiality protocols.
● Project& Data Management: Analyze current administrative processes, identify inefficiencies, and implement improved workflows or technologies that enhance productivity for both clients and internal teams.
● Problem Solving: Proactively resolve client concerns, acting as a liaison to manage escalations. Champion organizational change by sharing insights on automation, project management tools, and industry best practices
● Reporting & Documentation: Generate reports on account performance and maintain detailed records of client interactions and project timelines. Manage or oversee client expense reporting, invoicing, and budget tracking, providing strategic insights on cost savings and resource allocation.
● Cross-Functional Collaboration: Guide client onboarding, identify growth opportunities, and collaborate with product and technical teams.
The responsibilities listed above reflect the primary aspects of the role, though they may evolve as business needs change. Flexibility and adaptability are essential.
Skills and Qualifications:
● Experience: 7-10+ years supporting C-level executives in roles like Executive Assistant or Chief of Staff. Proven ability in managing complex communications, scheduling, and project coordination.
● Leadership: Experience mentoring junior staff and leading cross-functional teams.
● Technical Skills: Mastery of Google Workspace or Microsoft Office as well as familiarity with project management software (e.g., Asana, Notion) and communication platforms (Slack, Zoom). Familiarity with CRM software (HubSpot, Salesforce) and financial tools (Ramp, Brex).
● Key Competencies: Proven ability to prioritize effectively, anticipate business needs, and provide forward-thinking solutions. Strategic problem-solving, exceptional communication, high emotional intelligence, confidentiality, organizational excellence, resilience, and adaptability.
Work Environment:
● Location: Remote.
● Travel: Willingness to travel if needed, fully covered by Everest.
● Device: Everest is currently a bring your own device (BYOD) organization.
Compensation and Benefits:
● Salary: Upon Request
● Healthcare: Medical, dental, and vision and 401K.
● PTO: Generous Paid Time Off policy.
● Growth: Expand your skill set across varied industries and client needs.
We look forward to hearing from you!
About Everest
Everest is on a mission to revolutionize executive support services by integrating advanced technology with a personal touch. We empower leaders to maximize their potential while reclaiming valuable time, fostering productivity, balance, and lasting success. As a fast-growing startup dedicated to supporting a diverse range of clients, our mission is to streamline day-to-day tasks to enable clients to focus on their core business goals. Ready to reach new heights with us?
About The Role
As an Executive Assistant at Everest, you are the backbone of the executive's success. You will excel in managing complex projects, leading cross-functional coordination, and addressing challenges proactively. The EA takes ownership of tasks, providing high-level support, enabling our clients to focus on strategic decision-making and core business objectives in various areas such as operations, communication, and finance.
Core Qualities:
● Communications Expert: Strategically convey messages to diverse audiences, fostering strong internal and external relationships.
● Relationship Management: Foster strong, professional relationships with internal teams, external partners, and stakeholders on behalf of the clients. Ensure seamless communication channels and timely follow-up.
● Systems Optimizer: Continuously refine systems and processes to improve efficiency and support growth.
● Organizational Excellence: Skilled at multitasking and prioritizing in a fast-paced, remote work environment. Demonstrates meticulous attention to detail.
Responsibilities:
● Operational Support: Serve as the primary point of contact for client inboxes. Draft and respond to correspondence on behalf of executives, maintaining a professional tone and strict confidentiality.
● Strategic Calendar Management: Coordinate complex schedules across multiple clients, ensuring priorities and deadlines are met. Anticipate scheduling conflicts, propose solutions, and proactively adjust as business needs evolve.
● Project Support & Coordination: Assist executives in managing special projects or cross-functional initiatives. Track milestones, coordinate teams, and provide status updates to ensure timely and effective results.
● Travel & Events: Plan detailed travel itineraries and coordinate large-scale events, while managing vendor relationships and handling unforeseen challenges.
● Financial Management: Oversee expense management, budgeting, and financial reporting. Handle invoicing and ensure financial compliance.
● Cross-Functional Collaboration: Support client onboarding, identify opportunities for account growth, and collaborate with product and technical teams to enhance the Everest platform.
This role is dynamic, and responsibilities may evolve as business needs change. Flexibility and adaptability are key to success.
Skills and Qualifications:
● Experience: 5-7 years supporting C-level executives in roles such as Executive Assistant or Chief of Staff. Proven ability to manage communications, schedules, and high-stakes projects.
● Leadership: Experience mentoring junior staffand leading cross-functional teams.
● Technical Proficiency: Advanced skills in Google Workspace (Docs, Sheets, Gmail, Calendar) or Microsoft Office (Word,Excel, PowerPoint), as well as familiarity with project management software(e.g., Asana, Notion) and communication platforms (Slack, Zoom). Familiarity with CRM software (HubSpot, Salesforce) and financial tools (Ramp, Brex).
● Key Competencies: Strategic problem-solving, superior communication, high emotional intelligence, confidentiality, and organizational excellence. Experience handling sensitive or confidential information with professionalism and integrity.
Work Environment:
● Location: Remote.
● Travel: Willingness to travel if needed, fully covered by Everest.
● Device: Everest is currently a bring your own device (BYOD) organization.
Compensation and Benefits:
● Salary: We offer a competitive salary commensurate with experience and qualifications.
● Healthcare: Medical, dental, and vision and 401K.
● PTO: Generous Paid Time Off policy.
● Growth: Expand your skill set across varied industries and client needs.
We look forward to hearing from you!
About Everest
Built on the belief that everyone deserves fulfillment in all areas of life, Everest is on a mission to revolutionize executive support services. By seamlessly blending cutting-edge technology with a personal, human touch, we empower leaders and entrepreneurs to unlock their peak potential—while reclaiming their most precious asset: time.
At Everest, this isn’t just about fine-tuning work; it’s a bold journey toward greater productivity, balance, and lasting success. We’re here to help the world reach new heights.
Ready to climb with us?
About The Role
At Everest, a Personal Assistant (PA) is more than just support—they are the key to helping executives and high net worth individuals seamlessly blend their professional commitments with their lives as private citizens. A great PA excels in managing complex tasks and proactively addressing challenges before they arise.
We are seeking highly organized, proactive, and detail-oriented Personal Assistants to provide seamless support for executive and HNW clients. This role requires a sharp eye for scheduling, coordination, and anticipating needs, ensuring that all personal tasks run smoothly. The ideal candidate is tech-savvy, resourceful, and excels at calendar management, travel planning, household administration, and day-to-day task optimization.
Responsibilities
Responsibilities for this role are highly individualized and depend on the unique needs of each executive. Tasks may vary and can include some or all of the following:
Calendar & Schedule Management
● Maintain and update personal calendars, ensuring no conflicts and alignment with professional calendars.
● Proactively spot scheduling bottlenecks(e.g., too much travel, back-to-back meetings).
● Coordinate and schedule appointments(doctor, dentist, dermatologist, nutritionist, trainer, etc.).
● Ensure childcare coverage is planned, identifying gaps ahead of time.
● Send reminders for birthdays, anniversaries, and key events, and plan and send gifts.
● Organize and track family commitments, school schedules, and extracurricular activities.
Home & Family Administration
● Manage household bills, subscriptions, and utilities, ensuring on-time payments.
● Assist with household vendors, including cleaners, maintenance, and landscapers.
● Maintain a family calendar with important dates and commitments.
● Arrange household deliveries, repairs, and purchases as needed.
Travel & Reservations
● Plan and book hotels, flights, rental cars, and ground transportation.
● Research and reserve restaurants, entertainment, and activities.
● Optimize and track points and rewards programs for hotels and airlines.
● Identify potential travel fatigue and scheduling conflicts before they arise.
Events & Special Occasions
● Source and purchase theater, concert, sports, and event tickets.
● Plan and organize birthday celebrations and holiday gifts.
● Send reminders and assist with holiday travel and planning.
Communication & Task Management
● Maintain and organize work and personal emails, responding to inquiries when needed.
● Set up reminders for key tasks, ensuring nothing falls through the cracks.
● Track and follow up on important to-do lists.
Miscellaneous Tasks
● Conduct online research for various personal and business needs.
● Assist with light book keeping and expense tracking.
● Maintain a record of important contacts(doctors, travel agents, vendors, family members, etc.).
Skills and Qualifications
Experience
● 2+ years of experience as a Personal Assistant, Executive Assistant, or Virtual Assistant.
● Familiarity with household administration, travel coordination, and scheduling best practices.
● Experience working remotely and managing a high volume of tasks efficiently.
● Experience managing personal projects or family households
● Tech-savvy with the ability to quickly adapt to new technologies and systems.
Skills
● Highly organized, detail-oriented, and can manage multiple moving parts seamlessly.
● Proactive , solution-driven, and can anticipate needs before they arise.
● Strong calendar management skills, and can effectively optimize scheduling.
● Strong communicator who can liaise professionally via email, phone, and messaging apps.
● Discreet and trustworthy, handling personal and confidential information with care.
● Flexible and adaptable to shift priorities as needed.
Technical Skills
● Proficient with Google Workspace (Docs, Sheets,Calendar, Drive), Microsoft Office, travel booking platforms, and task management tools like Notion, Trello, or Asana.
Key Competencies
● Strategic Problem-Solving: Anticipates challenges and develops strategic solutions
● Exceptional Communication & Coordination Skills: Has superior written and verbal communication, with the ability to influence and engage many types of stakeholders.
● High Emotional Intelligence: Has strong interpersonal skills, empathy, and the ability to build lasting relationships with diverse stakeholders.
● Confidentiality and Discretion: Able to handle sensitive information with the utmost confidentiality.
● Organizational Excellence: Has exceptional organizational skills, attention to detail, and the ability to prioritize effectively in a fast-paced environment.
● Resilience and Adaptability: Thrives under pressure, adaptable to change, and maintains a positive attitude in dynamic situations.
● Independent and Proactive: Is self-motivated,with the ability to work independently, take initiative, and make informed decisions.
Work Environment
● Location: Remote
● Availability: Ability to work flexible hours, including evenings and weekends
● Device: Everest is currently a bring your own device (BYOD) organization.
Compensation and Benefits
● Entry-High Level: We offer a competitive salary commensurate with experience and qualifications.
● Medical, dental and vision healthcare
● Generous Paid Time Off (PTO) policy
We look forward to hearing from you!
About Everest
Everest is on a mission to revolutionize executive support services by integrating advanced technology with a personal touch. We empower leaders to maximize their potential while reclaiming valuable time, fostering productivity, balance, and lasting success. As a fast-growing startup dedicated to supporting a diverse range of clients, our mission is to streamline day-to-day tasks to enable clients to focus on their core business goals. Ready to reach new heights with us?
About The Role
We are looking for a proactive, organized, and reliable Administrative Assistant to join our team and deliver top-tier service to multiple clients simultaneously. The AA ensures smooth operations through a blend of organization, communication, and initiative. As a proactive problem solver and multitasker, the AA handles calendar support, travel coordination, meeting planning, along with expense and data management. This role requires a tech-savvy individual who thrives in a dynamic environment.
Core Qualities:
● Excellent Communication: Ensure clear, professional, and timely communication while maintaining relationships with clients and team members.
● Proactive Problem Solver: Anticipate challenges and find solutions to keep things running smoothly.
● Organizational Excellence: Skilled at multitasking and prioritizing in a fast-paced, remote work environment. Demonstrates meticulous attention to detail.
● Process Optimizer: Continuously improve systems and workflows using technology.
● Time Management: Ability to handle multiple clients and deadlines efficiently. Comfortable working under minimal supervision while delivering high-quality results.
● Service Mindset: Dedicated to providing a positive, solution-oriented experience for clients.
Responsibilities:
● Client Coordination: Serve as the primary point of contact for assigned clients, understanding their unique needs and ensuring responsive, high-quality support.
● Calendar Management: Schedule appointments, manage meeting requests, and maintain organized calendars for various clients, ensuring no conflicts or overlaps.
● Email and Correspondence: Monitor and prioritize client inboxes, draft and respond to routine emails, and escalate important messages as necessary.
● Document Preparation: Create, edit, and format documents, presentations, and spreadsheets using tools like Google Workspace or Microsoft Office.
● Data Entry & Record Keeping: Update and maintain client databases, spreadsheets, and project management tools with accuracy and attention to detail.
● Research & Information Gathering: Conduct online research on behalf of clients, compiling and analyzing information into concise summaries or reports.
● Task Coordination & Follow-Up: Track client to-do lists, follow up on outstanding items, and ensure projects progress smoothly.
● Meeting Support: Prepare agendas, circulate meeting materials, and record key action items during virtual meetings.
● General Administrative Support: Handle client requests such as travel bookings, event coordination, expense tracking, and vendor liaison as needed.
The scope of this role may evolve as business needs change. Flexibility and adaptability are key to success.
Skills and Qualifications:
● Experience: 3-5 years in executive support, managing communications, calendars, travel, and project coordination. Understanding of executive-level environments and empathy for team members.
● Technical Skills: Proficiency in Google Workspace (Docs, Sheets, Gmail, Calendar) and/or Microsoft Office (Word, Excel,PowerPoint), Slack, Zoom. Familiarity with project management tools (e.g.,Notion) is a plus.
● Key Competencies: Proactive problem-solving, strong communication, multitasking, attention to detail, confidentiality, and the ability to build strong relationships. Must be skilled at multitasking and prioritizing in a fast-paced, remote work environment.
Work Environment:
● Location: Remote.
● Device: Everest is currently a bring your own device (BYOD) organization.
Compensation and Benefits:
● Salary: We offer a competitive salary commensurate with experience and qualifications.
● Healthcare: Medical, dental, and vision and 401K.
● PTO: Generous Paid Time Off policy.
● Growth: Expand your skill set across varied industries and client needs.
We look forward to hearing from you!
